Outline of Nvivo workspace with three different views

By Divya Dhuria & Priya Chetty on June 30, 2017

In the preceding article, we discussed the uses of Nvivo and how to open it. In this article, the aim is to understand the Nvivo workspace outline and its key elements. Such an understanding will enable analysts to import data and process large datasets in a convenient way. In addition, Nvivo comprises three separate windows with the ‘ribbon’ below containing additional tools. The ribbon represents the Quick Access toolbar (just like MS Excel).

The Ribbon (toolbar) in the Nvivo workspace

ribbon is a useful tool in Nvivo workspace
Figure 1: Ribbon Toolbar of Nvivo

The ribbon enables access to various commands required to manage and analyse data. Quick toolbar access, known as Ribbon of Nvivo, looks like represented in the above figure. Further, what each of these parameters signifies is also given in the below figure.

Presenting the components of ribbon tool in Nvivo
Figure 2: Micro presentation of Ribbon Toolbar of Nvivo
  • File option in the ribbon will allow us to open an existing project or create a new project. Also, the file option will lead to options like copy projects, print projects, Help and other options.
  • Home provides options of “Go”, “Refresh”, “Properties of document” and “Edit”. Tab Go will redirect to the “Sources”, “Nodes”, “Classification”, Collection, Queries. Similarly, the “Folder Properties” option allows filling the information about the folder such as name, description, item and date (figure 3). Furthermore, “Option Edit” allows to edit the documents imported to Nvivo as a transcript.
  • External Data allows for commands relating to the activity to perform.
  • Analyze has options for analyzing the data.
  • Query indicates the queries that have assembled while working on the project.
  • Explore helps to explore the different ways for the exploration of data.

Using the main menu in the Nvivo workspace

The workspace of Nvivo consists of a ‘main menu’ given in the lower-left corner of the screen (zoomed in below figure).

presenting the main menu of Nvivo
Figure 3: Main menu of Nvivo given in the lower Left corner of the workspace

The main menu of Nvivo contains Sources, Nodes, Classifications, Collections, and Queries, Reports, Model and folders.

main menu contents of the Nvivo workspace
Figure 4: Main menu contents
  • Source is a menu to save all research materials including interviews, surveys, pictures, audios and any other type of files.
  • Nodes contain the theme of the research or the analytical framework user can use for research.
  • Classification is used for classifying details about responses. For example, demographic attributes of research participants.
  • Collection offers different ways to organize material.

For example; you can gather different sources or Nodes at one folder. The Annotation tab allows to determining all the commons, reminders and observations about your content.

  • Queries tab allows saving queries with Nvivo.

Apart from the Main menu and ribbon, Nvivo contains the Sources window, Internals window and Details window, respectively.

Workspace of Nvivo for qualitative analysis
Figure 5: Workspace of Nvivo

Three different views of the Nvivo window

Nvivo workspace is divided between three main windows namely:

  1. Navigation View,
  2. List View
  3. and Detail View.

Each view has been discussed below separately.

Navigation view of Nvivo

Nvivo provides three different views and navigation view is one of them
Figure 6: Navigation View of Nvivo

The Sources window also acts as a Navigation view and looks like the figure above. The Navigation view displays the folders and subfolders related to the data imported. For instance, the navigation of Sources (from the main menu) is represented in the figure below (encircled red).

showing the memos features of Nvivo
Figure 7: Memos Feature of Nvivo

List view of Nvivo

showing the list view of Nvivo for qualitative analysis
Figure 8: A list view of Nvivo

List View displays the list of documents stored in a particular folder. For instance, after clicking on the “Internals” folder within “Sources“, the list of documents contained therein will open (figure 9).

showing the sources for list view in Nvivo
Figure 9: List View of Sources in Nvivo

Detail view of Nvivo

Detail view in Nvivo workspace is one of the three different view
Figure 10: Detail View of Nvivo

The detail view is the extension of the Internal window. It is represented in the figure above. The detail view will open while selecting one of the interview documents and double click on the same. For example, if you select interview transcripts of Dorothy, Dorothy’s document will appear on the right-hand side of the window (see figure below).

Showing the detail views of interviews in workspace of Nvivo
Figure 11: Detail View of Interviews in Nvivo

 The ‘robustness’ of analysis depends upon the accuracy of the data inserted in the software. In the next article, we will explain the specific designing or formatting of data to fit the requirement of NVivo and generate desired nodes and representations.

Priya is the co-founder and Managing Partner of Project Guru, a research and analytics firm based in Gurgaon. She is responsible for the human resource planning and operations functions. Her expertise in analytics has been used in a number of service-based industries like education and financial services.

Her foundational educational is from St. Xaviers High School (Mumbai). She also holds MBA degree in Marketing and Finance from the Indian Institute of Planning and Management, Delhi (2008).

Some of the notable projects she has worked on include:

  • Using systems thinking to improve sustainability in operations: A study carried out in Malaysia in partnership with Universiti Kuala Lumpur.
  • Assessing customer satisfaction with in-house doctors of Jiva Ayurveda (a project executed for the company)
  • Predicting the potential impact of green hydrogen microgirds (A project executed for the Government of South Africa)

She is a key contributor to the in-house research platform Knowledge Tank.

She currently holds over 300 citations from her contributions to the platform.

She has also been a guest speaker at various institutes such as JIMS (Delhi), BPIT (Delhi), and SVU (Tirupati).